Mobile EVV with GPS eliminates the errors and risks of paper timesheets, ensuring accurate visit verification, faster payroll, fraud prevention, and compliance — all while saving agencies time and money.

Introduction

Tracking time accurately is essential in home care and healthcare, yet many agencies still rely on outdated paper timesheets, a method prone to errors, inefficiencies, and even fraud. These manual processes slow down billing, payroll, and compliance efforts, putting agency performance and reimbursement at risk. Fortunately, there is a smarter solution. Mobile EVV (Electronic Visit Verification) with GPS transforms home care time tracking by providing real-time, accurate visit verification. With a GPS-enabled EVV system, agencies can streamline operations, improve accountability, and reduce costs, ushering in a new era of efficiency and compliance.

Why CareVoyant Mobile EVV Stands Out - Infographics

The Problem with Paper Timesheets

While paper timesheets have long been the standard for tracking caregiver hours, they come with a host of problems that can hinder the efficiency and integrity of home care operations. One of the most significant issues is that manual errors, caregivers may accidentally record incorrect times, forget to submit their sheets, or fill them out inaccurately due to time constraints or distractions during visits.

Beyond honest mistakes, fraudulent activity remains a major concern. Without real-time verification, there is little to stop "pencil-whipping" or falsified time entries, including claiming hours for visits that did not occur. This can lead to overbilling and increased scrutiny from payers and regulators.

Lost or misplaced records are another common headache. Paper forms can be damaged, lost in transit, or misfiled, resulting in delayed payroll, billing complications, or missing documentation during audits. These inefficiencies extend beyond inconvenience; they represent a real financial burden.

Agencies also face increased administrative overhead, as staff must manually review, verify, and input timesheet data into payroll and billing systems. This not only wastes valuable time but also increases the likelihood of data entry errors. Moreover, in an industry where compliance is critical, relying on paper records poses serious compliance risks, especially under state and federal electronic visit verification system mandates.

In short, paper time sheets are an outdated and error-prone method of home care time tracking, one that compromises accuracy, security, and profitability in today’s evolving care landscape.

What Is Mobile EVV and How Does It Work?

Electronic Visit Verification (EVV) is a technology solution required by the Centers for Medicare & Medicaid Services (CMS) to verify that home care services are delivered as authorized. The 21st Century Cures Act mandates that all Medicaid-funded personal care and home health services must use an electronic visit verification system to track the type of service provided, the individual receiving the service, the date and time of the visit, and the caregiver delivering the care.

Mobile EVV enhances this process by using a mobile app, typically installed on a caregiver’s smartphone or tablet, to capture visit data in real time. With GPS-enabled EVV, caregivers clock in and out using the app, which geo-verifies their location to ensure the visit occurred at the client’s home. These apps also allow caregivers to complete digital care plans, document tasks performed and submit visit notes immediately after each appointment.

In home care, home health, and personal care services, mobile EVV plays a vital role in improving accountability and streamlining operations. It replaces unreliable paper timesheets with real-time, location-based verification, reducing the risk of fraud and ensuring compliance with federal and state regulations.

By offering a secure, efficient, and transparent solution, mobile EVV helps agencies improve care coordination, accelerate billing cycles, and meet compliance requirements, all while enhancing the caregiver and client experience.

Why CareVoyant’s Mobile EVV Stands Out

Choosing the right electronic visit verification system is critical for home care agencies striving for accuracy, efficiency, and compliance. CareVoyant’s Mobile EVV goes beyond basic GPS tracking, it offers an all-in-one, fully integrated platform that transforms how agencies manage time tracking, documentation, billing, and compliance. Here's how CareVoyant stands out as a best-in-class Mobile EVV solution:

1. Accurate Time & Attendance Tracking

CareVoyant’s GPS-enabled EVV ensures that caregiver’s clock in and out in real time at the point of care, eliminating guesswork and the potential for manual errors. There are no paper logs to reconcile, and no retroactive edits to monitor. Real-time data validation means accurate payroll and billing from the start, increasing trust and accountability at every level.

2. Improved Operational Efficiency

CareVoyant’s Mobile EVV app is seamlessly integrated with the agency’s scheduling and billing systems. Caregivers can review their schedules, document care plans, and complete visit notes directly from their mobile device. This automation reduces administrative burden, accelerates internal workflows, and allows staff to focus on delivering high-quality care rather than chasing paperwork.
➡️ Learn more about CareVoyant’s scheduling features

3. Reduced Fraud and Non-Compliance

With GPS-based visit verification, CareVoyant makes it virtually impossible to submit claims for visits that did not occur. The system automatically verifies caregiver location and visit duration, helping agencies comply with state Medicaid EVV mandates and preventing fraudulent billing.
➡️ See how CareVoyant helps with EVV compliance

4. Faster Payroll and Billing Cycles

Because visit data flows directly from the caregiver’s mobile device to the system, billing and payroll can be processed without delay. CareVoyant’s integrated solution supports direct connections to payroll and accounts receivable systems, significantly reducing the turnaround time from service delivery to reimbursement.
➡️ Explore payroll integration and billing features

5. Better Care Coordination and Accountability

Supervisors and care coordinators receive real-time updates on completed visits, missed shifts, and exceptions, improving team communication and responsiveness. By providing complete visibility into caregiver activities, CareVoyant strengthens workforce accountability and enables proactive intervention when care delivery issues arise. ➡️ Learn more about Benefits of Care Team Communication

6. Mobile EVV Saves Money

Transitioning from paper timesheets to CareVoyant’s Mobile EVV saves money across the board. Agencies cut administrative costs, reduce the risk of audit penalties due to inaccurate records, and benefit from faster, more consistent payer reimbursements. The return on investment is clear: less overhead, more compliance, and healthier margins.

7. Time-Saving Advantages for Caregivers and Admins

Caregivers enjoy an intuitive, user-friendly mobile experience with CareVoyant’s CV Mobile app. No more paper logs or end-of-week timesheet submissions. Everything is handled at the point of care, from clocking in to submitting care notes. Admins receive instant alerts and real-time visit data, saving time and minimizing errors.
➡️ Discover CV Mobile features

8. Compliance Made Easy

CareVoyant’s EVV system is built with CMS and state-specific EVV compliance in mind. The platform automatically records and stores all required data elements - type of service, caregiver ID, date, time, and location and makes documentation easily accessible for audits and reports. It also integrates with various payers, including Medicaid, managed care organizations, and commercial insurers, simplifying claims management and ensuring long-term compliance.
➡️ Read: The Right EVV Home Care Software

Conclusion

Switching from paper timesheets to a mobile EVV system with GPS is more than just a technological upgrade, it is a smart business decision. By improving accuracy in time and attendance tracking, reducing the administrative burden, preventing fraud, and ensuring compliance with state and federal mandates, mobile EVV empowers home care agencies to operate more efficiently and responsibly. The result is significant cost savings, faster reimbursements, and better experience for both caregivers and clients.

Now is the time to embrace innovation. By adopting a reliable and fully integrated electronic visit verification system, CareVoyant’s Mobile EVV, your agency can streamline operations, boost accountability, and position itself for sustainable growth in a competitive industry. Say goodbye to paper and hello to smarter care.

Ready to replace outdated paper timesheets with a powerful, all-in-one solution?
👉 Learn more about CareVoyant’s EVV Software and book your personalized demo today.

Frequently Asked Questions

Mobile EVV is a GPS-enabled electronic visit verification system that allows caregivers to clock in and out via a smartphone or tablet, ensuring accurate, real-time visit verification and eliminating paper timesheets.
GPS EVV verifies caregiver locations during visits, preventing falsified timesheets and “pencil-whipping,” so agencies stay compliant and protect revenue.
Paper timesheets are prone to errors, lost records, and fraud. Mobile EVV streamlines time tracking, improves payroll accuracy, reduces administrative work, and saves money.
Visit data captured in real time flows directly to payroll and billing systems, cutting processing time, minimizing mistakes, and accelerating reimbursements.
Yes. The 21st Century Cures Act requires all Medicaid-funded personal care and home health services to use an electronic visit verification system for accurate service tracking.
Yes. Modern platforms like CareVoyant’s Mobile EVV integrate with scheduling, care plan documentation, and billing, making operations more efficient and reducing administrative tasks.
Mobile EVV provides supervisors with real-time updates on completed visits, missed shifts, and exceptions, ensuring transparency and proactive management of care teams.
Mobile EVV automatically records all required CMS and state-specific data elements—service type, caregiver ID, date, time, and location—making audits simple and reducing compliance risks.
By reducing administrative overhead, preventing fraud, and accelerating payroll and billing, Mobile EVV helps agencies save money while improving operational efficiency and reimbursement timelines.
Book a personalized demo with CareVoyant to explore their all-in-one Mobile EVV solution with GPS tracking, payroll integration, compliance tools, and care documentation features.

About CareVoyant

CareVoyant is a leading provider of cloud-based integrated enterprise-scale home health care software that can support all home-based services under ONE Software, ONE Patient, and ONE Employee, making it a Single System of Record. We support all home based services, including Home Care, Private Duty Nursing, Private Duty Non-Medical, Home and Community Based Services (HCBS), Home Health, Pediatric Home Care, and Outpatient Therapy at Home.

CareVoyant functions – Intake, Authorization Management, Scheduling, Clinical with Mobile options, eMAR/eTAR, Electronic Visit Verification (EVV), Billing/AR, Secure Messaging, Notification, Reporting, and Dashboards – streamline workflow, meet regulatory requirements, improve quality of care, optimize reimbursement, improve operational efficiency and agency bottom line.

For more information, please visit CareVoyant.com or call us at 1-888-463-6797.