Pennsylvania EVV Software – PA DHS-Compliant Home Care Software
Simplify Electronic Visit Verification (EVV) compliance in Pennsylvania with CareVoyant’s fully integrated EVV home care software platform.
CareVoyant provides seamless EVV integration, real-time visit verification, automated scheduling, and precise billing—helping reduce claim denials and improve operational efficiency.
With GPS-enhanced mobile check-ins, telephony support for landlines, and HIPAA-compliant communication, CareVoyant simplifies Pennsylvania EVV compliance while boosting caregiver accountability and patient care.
✅ PA-DHS EVV Compliant System
✅ Real-Time Visit Tracking & Automated Compliance Reporting
✅ One Platform for EVV, Scheduling, Billing & Payroll
Request a Free Demo Today and discover how CareVoyant can help your Pennsylvania home care agency stay compliant and efficient!
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Customer Testimonials
What people are saying about our enterprise solutions
A versatile product for home care agencies with unique needs
Before CareVoyant, we did not have a product that could meet all of our needs. CareVoyant is very customizable and a robust option to address unique service lines. My agency has been able to integrate specialty program content into CareVoyant's highly customizable care plan and create very specific care plans for private care clients. Their EVV works very well and has been been readily adopted and utilized by even the most technologically challenged caregivers.
Jean Gonynor, Administrator
Extremely powerful features and functionality
We are using CareVoyant at our organization for Private Duty Nursing service line for nearly 1,000 nurses and over 2,500 shift/week. Features we love in the software is CareVoyant's web-based solution that has exactly what we were looking for scheduling, tie-in between schedule & authorization, advanced real-time monitoring capabilities, flow sheets, integrated eMAR and eTAR, alerts, EVV/Mobile clock's w/GPS validation & tracking, integration of other service lines.
Brian Rigsby, IT Director
📞 Call Us Today or Request a Free Demo to see how CareVoyant can simplify EVV compliance for your Pennsylvania home care agency!
Pennsylvania Home Care & EVV Compliance
The Pennsylvania Department of Human Services (DHS) oversees the state’s Electronic Visit Verification (EVV), which applies to all Personal Care, Home Health, and HCBS services. The goal is to help improve care quality by making caregiver activities transparent and reduces the likelihood for error or fraud by identifying the patient, the caregiver's location, clock-in and clock-out times, and services provided.
Key Pennsylvania EVV Regulations
Aggregator: Sandata is Pennsylvania’s designated EVV aggregator.
EVV Model: Pennsylvania uses an Open Model, which requires providers to use an alternate EVV vendor that integrates with Sandata and is compliant with the PA-DHS EVV System.
Service Types Covered: Providers of Medicaid-funded Personal Care Services or Home Health Care Services that require an in-home visit in Pennsylvania.
Implementation Deadlines:
PCS & HCBS: January 1, 2020
HHCS: January 1, 2023
EVV Compliance Challenges in Pennsylvania
85% Visit Auto-Verification
As of January 1, 2025, Pennsylvania providers must ensure that 85% of their visits are auto-verified, with no manual edits. This means that providers who haven’t yet invested in home care software with integrated EVV must find the right alternate EVV vendor, like CareVoyant.
Integration with Sandata
Integrating seamlessly with Sandata, the PA-DHS designated EVV aggregator, is crucial for accurate authorizations, data reporting, and avoiding noncompliance penalties.
Audits and Accuracy
Audits ensure that visit data aligns with billing claims. Errors in GPS data, missing visit verifications, or inconsistent documentation can lead to claim denials or payment delays.
Pennsylvania Home Care Market Statistics
400,000 Pennsylvanians rely on in-home care as of February 2025.
More than 112,500 home care shifts go unfilled every month due to state-wide staff shortages.
Pennsylvania’s average reimbursement rate home care is $20.63, while all neighboring states pay 25-75% more than the PA average.
CareVoyant is PA-DHS Compliant! Get a Free Demo to ensure your agency is prepared for Pennsylvania EVV requirements!
Why CareVoyant is the Best Pennsylvania EVV Software for Home Care Agencies
CareVoyant’s Pennsylvania EVV software is specifically built to meet Pennsylvania DHS compliance rules while simplifying operations, reducing administrative overhead, and ensuring accurate and efficient care delivery. Our all-in-one home care software integrates smoothly with Sandata for real-time data capture, efficient submission, and improved compliance.
Seamless Integration with Pennsylvania EVV Aggregator
✔ Automatic Data Submission – Ensure timely reporting to Pennsylvania’s designated EVV aggregator.
✔ DHS-Compliant System – Stay compliant with both state and federal 21st Century Cures Act mandates.
User-Friendly Mobile App with GPS Verification
✔ Easy Clock-In & Clock-Out – Caregivers can document visits using our intuitive mobile app with GPS verification.
✔ Accurate & Secure – Validate service location and time to meet Pennsylvania DHS requirements.
Flexible Telephony for Landline-Based Check-ins
✔ EVV Backup Option – Supports caregivers who do not have access to smartphones or mobile internet.
✔ Reliable Visit Capture – Record visit details through secure, registered landline calls.
Real-Time Visit Tracking & Monitoring
✔ Live Visit Visibility – Track caregiver tasks in real-time to ensure visits occur as scheduled.
✔ Alerts & Notifications – Receive instant alerts for late, missed, or incomplete check-ins.
Automated Scheduling, Billing & Compliance Reporting
✔ Efficient Workflows – Eliminate manual processes, reduce data entry errors, and streamline your scheduling.
✔ Accelerated Reimbursements – Ensure accurate, compliant claims for faster Medicaid payments.
CareVoyant provides Pennsylvania home care agencies with a comprehensive EVV system that simplifies compliance while enhancing care delivery and operational efficiency.
Schedule a Consultation and discover how CareVoyant can help your agency remain DHS-compliant and grow with confidence!
Benefits of Using CareVoyant’s DHS Compliant EVV Software
CareVoyant’s Pennsylvania EVV software is designed to help home care agencies stay DHS compliant, reduce administrative burden, and improve caregiver accountability. Our all-in-one home care software streamlines visit verification, scheduling, billing, and reporting, ensuring accuracy and efficiency.
With CareVoyant’s DHS-approved EVV system, Pennsylvania home care agencies can stay compliant, improve operational efficiency, and enhance caregiver performance—all in one platform.
Request a Free Demo Today and see how CareVoyant can simplify Pennsylvania EVV compliance for your home care agency!
Frequently Asked Questions (FAQ) About Pennsylvania EVV Compliance
Understanding Pennsylvania’s EVV requirements is essential for home care agencies to remain PA DHS-compliant and avoid claim denials. Here are answers to frequent questions about EVV compliance in Pennsylvania:
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Pennsylvania mandates all Personal Care Service (PCS), Home and Community-Based Service (HCBS), and Home Health Care Service (HHCS) providers comply with Electronic Visit Verification (EVV) as per the 21st Century Cures Act. The Pennsylvania Department of Human Services (DHS) oversees the EVV program, requiring agencies to electronically verify visits by capturing:
Service Type
Patient Name
Date of Service
Location of Service Delivery
Individual Providing the Service
Start and End Time of Service
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CareVoyant integrates with Sandata, Pennsylvania’ state-designated EVV aggregator. Our platform ensures real-time visit verification, automated claim processing, and accurate compliance reporting.
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Providers of Medicaid-funded Personal Care Services (PCS) and Home Health Care Services (HHCS) which require in-home visits must comply with the 21st Century Cures Act.
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Non-compliant agencies may face:
Payment denials for unverified visits
Claims rejection due to incomplete EVV data
Audits and potential penalties for failing to meet Medicaid regulations
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Pennsylvania operates an Open EVV Model, requiring providers choose an EVV vendor that integrates with Sandata, the state’s chosen EVV aggregator.
PA-DHS EVV also requires that 85% of visits are auto-verified, with no manual edits. CareVoyant ensures prior authorization, schedules within the authorized limits, and notifies caregivers and administrators of missed visits and services to comply with the 85% requirement.
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Agencies must ensure caregivers are proficient in:
Understanding and explaining Electronic Visit Verification
Proper check-in/check-out procedures
Accurate documentation practices
CareVoyant provides training modules and compliance alerts to help ensure your agency meets these requirements.
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Yes! CareVoyant:
Integrates with Sandata for real-time visit verification
Automates Medicaid claims submission to PA-DHS EVV
Provides custom reporting tools to prepare for audits and monitor compliance metrics
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CareVoyant ensures compliance by:
Submitting real-time data to any state-designated aggregator
Issuing alerts for missing or incorrect data
Generating comprehensive compliance reports for audits
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Agencies should:
Implement an PA DHS-approved EVV solution like CareVoyant
Train caregivers and office staff on EVV best practices
Test EVV data submission with Sandata before full implementation
Regularly audit visit data to maintain compliance